Complaints Procedure
1. Introduction
We always aim to provide a high standard of care in all our services.
Our customers’ views are important to us and help to ensure our services are consistently meeting people’s needs. If you are unhappy with any of our services, it is important that you let us know.
2. Making a suggestion
Often people feel more comfortable about suggesting improvements rather than complaining formally. Anyone receiving training, may make a suggestion.
First you should speak to the Trainer or the Lead Trainer. Then Managing Director If needed.
Comments or suggestions are all accepted in Email and Written Form.
If the suggestion is something that Midas Training Services Ltd as a company needs to consider you can send it to:
Centre Contact
admin@midastrainingservices.co.uk
Midas Group, Unit 2, Western House, 2 Rush Hill, Bath, BA2 2QH
01225 727653
3. Making a complaint
We aim to handle complaints quickly, effectively and in a fair and honest way. We take all complaints seriously and use valuable information from investigating to help us improve the service we provide. We treat all complaints in confidence.
Midas Training Services Ltd assures trainees that it will not withdraw or reduce services because someone makes a complaint in good faith.
4. Who can complain
Anyone affected by the way the company operates, can make a complaint.
A representative may complain about the affected person if they:
• have died
• cannot make a complaint themselves, or
• have given consent for the representative to act on their behalf
If you are not happy about making a complaint yourself and you do not know someone who can talk or write to us on your behalf, we will be happy to find someone from an independent organisation to act as an advocate for you.
5. How you can make a complaint
You can complain:
• in person (Transcript will be taken)
• by telephone (Transcript will be taken)
• through a member of our staff (Transcript will be taken)
• through an advocate or representative (Transcript will be taken)
where someone complains orally, we will make a written record and provide a copy of it within 3 working days
• by letter
• by email
6. Anonymous complaints
We deal with anonymous complaints under the same procedure; however, it is better if you can provide contact details so we can tell you the outcome of our investigation.
7. Responsibility
The Managing Director has overall responsibility for dealing with all complaints made about their service.
We will provide as far as is reasonably practical:
• any help you need to understand the complaints procedure; or
• advice on where you may get that help.
8. How we handle complaints
The Managing Director of Midas Training Services Ltd may ask one of the management team to investigate the complaint. That person will have enough seniority and experience to deal with the issues raised by the complaint.
We will acknowledge a complaint within 3 working days and give you the name and contact details of the person investigating it.
We will keep you informed about the progress of the investigation. We aim to have all complaints finished within 28 working days unless we agree a different time scale with you.
When we have finished investigating, we will arrange to meet with you to discuss the outcome, and write to you with:
• details of the findings;
• any action we have taken; and
• our proposals to resolve your complaint.
9. Time limits
You should complain as soon as you can after the date on which the event occurred or came to your notice. If you complain more than twelve months later, we may not be able to investigate properly. But we shall also consider whether you had good reason for not making the complaint sooner and whether, despite the delay, it is still possible to investigate the complaint effectively and fairly.
10. Further steps (Escalation)
At any stage during the process, if you are not happy with the way the service is dealing with your complaint you can contact the Exam board, Highfield Qualifications.
t: 01302 363277
e: info@highfield.co.uk
w: www.highfieldqualifications.com
Highfield Place
Unit 15 Shaw Wood Business Park
Shaw Wood Way
Doncaster
South Yorkshire
DN2 5TB, UK